Community & Human Resource Executive

Join us as a Community & HR Executive!

Responsibilities

• Manage our volunteer pipeline from end to end, including filtering applications, communicating with volunteers, and assigning of volunteers to our youth programmes
• Provide necessary administrative support for our outreach events and volunteer engagements
• Build our HR pipeline through regular outreach, ensuring a healthy employment pipeline for both staff and intern
• Manage HR administration, updating HR policies regularly, and coordinating with hiring managers to prepare necessary documents to support the hiring process
• Schedule interviews, and preparation of necessary paperwork/ administrative set-up once employment is confirmed
• Support in office management and administration, including the management of our pantry, office upkeep, and organising the filing of documentation
• Support in data entry related to the corporate office and updating of governance policies when necessary

A typical week at work involves

• Coordinating with volunteers and providing them with information on volunteering sessions they could attend
• Managing recruitment pipeline for community and HR, working with staff members across Halogen to coordinate outreach, recruitment, and interviews
• Coordinating with staff members in the office, stakeholders and vendors to ensure the Community processes, HR processes, and office administration run smoothly
• Following through administrative tasks such as data entry, filing and updating of policy documents

What You’ll Achieve

By the end of your first month,

• You would have a working understanding of the ins-and-outs of the charity organisation, social service sector, and how our programmes plays a key role in Halogen.
• You would have built a healthy working relationship with your team and built an understanding of each other’s working styles.
• You would have a clear view on what you would like to achieve for the organisation in the short- and long-term.

By the end of your sixth month

• You would have contributed significantly and proven to be a valued member of the team.
• You would have built strong relationships with staff in Halogen, and become a vital part in helping in the smooth running of the office
• You would be the first port-of-call for all things related to HR, Community and Corporate office processes.

By the end of your first year,

• You would hold an expert understanding on our processes, and be able to suggest how we can further optimise these processes to grow our outreach.
• You would be able to manage all administrative tasks independently, and generate reports to provide insights on our pipeline management
• You would have helped organise multiple key engagements and events, and be familiar with the necessary preparation and administrative work needed to organise successful events in Halogen

What You’ll Get

• A competitive package that includes healthcare, welfare, insurance, and travel allowances.
• Annual leave of 14 days, and utility of flexi-work and telecommuting schemes.
• You will have the opportunity to make a substantial impact on the youth development scene in the region.
• You will gain first-hand experience in expanding an organisation’s scope to work, to further our outreach to impact youths in Singapore, and in the region.
• You will interface regularly with the senior management team, and other managers as you work with each department on their day-to-day.
• There will be regular 1:1 sessions that explore your work, discuss your future options, and open up new opportunities for your career and development.
• You will have a chance to explore other competencies such as training & development, event management, and impact measurement.

Requirements

• Prior experience in administrative and partnership coordination. Experiences in Finance, HR and/or Community Management would be considered favourably.
• Passionate about youth development and our agency as people who can build a future for Singapore and the region, putting people above all else.
• Meticulous and detail-oriented, being able to engage with multiple processes and deliver excellence in each of them
• Excellent team player, and enjoy working in a dynamic, energetic work environment
• Enjoy a fast-paced working and learning environment.
• Strategic and data-driven in decision-making.

How To Apply

• Submit your resume and form responses below.
• If you were referred by a staff or board member of Halogen, please leave their name in your application.